Commercial Executive & Event Coordinator Job Specification

This role reports into the Worthing FC Commercial Director and the key responsibilities are to oversee all aspects of commercial sponsorship and event planning & management relating to the Worthing Football Club contract.

Key Accountabilities

  • Helping to prepare the annual commercial budget and financial targets.
  • Conducting customer service calls to partners & sponsors relating to enquiries and commercial agreements.
  • Facilitating sponsorship opportunities to clients on the telephone and in face- to-face meetings.
  • Assisting in creating a commercial opportunities brochure and keeping it updated on an ongoing basis.
  • Production of event & sponsorship sales proposals which fit client requirements.
  • Produce and publish marketing content for promotions on all social media channels, the club website and dedicated e-mailshots.
  • Produce and send commercial agreements to new and existing partners.
  • Updating all commercial agreements and sales on the club CRM system and on the clubs Google Drive.
  • Liaising with the club’s signage production partners for all advertising boards.
  • Facilitating the process for all artwork as and when required.
  • Attend home matches with the Commercial Director to facilitate the match day hospitality experience for all partners & sponsors.
  • Design and produce an itinerary of annual events.
  • Understand the requirements for each event.
  • Booking venues and scheduling dates, times and specific requirements.
  • Maintaining a working relationship with vendors and venues.
  • Research & planning of all aspects of events such as, venues, seating, dining, audio visual, photography, marketing, graphics and guest lists.
  • Coordinating event specifics where necessary such as entertainment, music, performers, and guest speakers etc.
  • Negotiating with vendors to get the most favourable terms, ensuring that you are staying under budget while planning event specifications.
  • Keeping an eye on financial records to ensure that invoices are issued by the club and payments are collected in a timely manner.
  • Managing and overseeing events on the day, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors, exhibitors and stakeholders.
  • Communicating with the club’s comms team to create effective advertisements for each event, and when necessary crafting marketing materials and internet advertisements for individual events.
  • Evaluate each event’s success and submit reports.
  • Planning of multiple events at any one time.
  • Building positive working relationships with key internal stakeholders such as the Owner, Chairman, Head of Finance, General Manager, Operations Manager and the Club Secretary.

Requirements, Skills and Qualifications

  • Event planning experience.
  • Budgeting and P&L experience.
  • Sales facilitation experience.
  • Well organised with excellent time management & multi-tasking skills.
  • Ability to work to deadlines.
  • Strong attention to detail.
  • Team-oriented but have the ability to work as an individual.
  • Excellent written and verbal communication.
  • Strong client-facing skills.
  • Experience of creating marketing campaigns.
  • Good understanding of how to market and promote opportunities via social media channels.
  • Positive mental attitude and the ability to handle stress and remain calm.
  • Innovative and creative.
  • Initiative and enthusiasm.
  • Flexibility and adaptability.
  • Knowledge of CRM systems.
  • Proficient in Microsoft Office.

Job Type: Full-time, permanent.
Salary: £18,000 – £22,000 per year

Apply Now

To apply or for more information on the role of Venue Manager, please contact
David Cocoracchio | Head of Commercial