Commercial Executive & Event Coordinator Job Specification

This role reports into the Worthing FC Commercial Director and the key responsibilities are to oversee all aspects of commercial sponsorship and event planning & management relating to the Worthing Football Club contract.

Key Accountabilities

• Helping to prepare the annual commercial budget and financial targets.
• Conducting customer service calls to partners & sponsors relating to enquiries and commercial agreements.
• Facilitating sponsorship opportunities to clients on the telephone and in face- to-face meetings.
• Assisting in creating a commercial opportunities brochure and keeping it updated on an ongoing basis.
• Production of event & sponsorship sales proposals which fit client requirements.
• Produce and publish marketing content for promotions on all social media channels, the club website and dedicated e-mailshots.
• Produce and send commercial agreements to new and existing partners.
• Updating all commercial agreements and sales on the club CRM system and on the clubs Google Drive.
• Liaising with the club’s signage production partners for all advertising boards.
• Facilitating the process for all artwork as and when required.
• Attend home matches with the Commercial Director to facilitate the match day hospitality experience for all partners & sponsors.
• Design and produce an itinerary of annual events.
• Understand the requirements for each event.
• Booking venues and scheduling dates, times and specific requirements.
• Maintaining a working relationship with vendors and venues.
• Research & planning of all aspects of events such as, venues, seating, dining, audio visual, photography, marketing, graphics and guest lists.
• Coordinating event specifics where necessary such as entertainment, music, performers, and guest speakers etc.
• Negotiating with vendors to get the most favourable terms, ensuring that you are staying under budget while planning event specifications.
• Keeping an eye on financial records to ensure that invoices are issued by the club and payments are collected in a timely manner.
• Managing and overseeing events on the day, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors, exhibitors and stakeholders.
• Communicating with the club’s comms team to create effective advertisements for each event, and when necessary crafting marketing materials and internet advertisements for individual events.
• Evaluate each event’s success and submit reports.
• Planning of multiple events at any one time.
• Building positive working relationships with key internal stakeholders such as the Owner, Chairman, Head of Finance, General Manager, Operations Manager and the Club Secretary.

Requirements, Skills and Qualifications

• Event planning experience.
• Budgeting and P&L experience.
• Sales facilitation experience.
• Well organised with excellent time management & multi-tasking skills.
• Ability to work to deadlines.
• Strong attention to detail.
• Team-oriented but have the ability to work as an individual.
• Excellent written and verbal communication.
• Strong client-facing skills.
• Experience of creating marketing campaigns.
• Good understanding of how to market and promote opportunities via social media channels.
• Positive mental attitude and the ability to handle stress and remain calm.
• Innovative and creative.
• Initiative and enthusiasm.
• Flexibility and adaptability.
• Knowledge of CRM systems.
• Proficient in Microsoft Office.

Job Type: Full-time, permanent.
Salary: £18,000 – £22,000 per year

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